People are less attentive when it comes to a board meeting that is remote as they would in person. It’s easy for them to give in to the temptation to check my source check your email, grab some food, or pick up the phone. The good news is that you can beat these obstacles when you manage your meetings with efficiency. These best practices can help you keep virtual meetings on time, secure and productive.
Use a dependable, online portal with a board-management program that includes an agenda-building tool and video integration. It also has other useful tools like task managers and document centers. These tools will allow you to hold your meetings without leaving the portal and will ensure that everyone has access to them regardless of their location and time zone or device. It’s a good idea also to assign a moderator for your meeting. They can supervise all these systems and ensure the technology is functioning properly.
Make sure to send reminders to the meeting at least 24hrs prior to the scheduled call. This will reduce the amount of no-shows, and ensure that participants have all the necessary information to participate. In addition, use an agenda template with specific details of the call to ensure that participants don’t get lost in the conversation.
If a board member is not able to attend an online meeting, the board member must write a statement to the board outlining the reason for the absence and detailing any reasonable accommodations needed. The board will then decide whether the reason is legitimate. The board should be fair and consistent throughout the process which is sometimes complicated.
