How to Conduct a Successful Online Board Meeting

While some have reservations about virtual and hybrid board meetings, the majority of companies adopt them as a great method to increase attendance and save money as well as future-proof their organization. However, the success of an online meeting is contingent on how well it is conducted. This requires incorporating a few simple guidelines that will result in better board member engagement and better organization of paperwork, as well as more efficient decision-making.

One of the most important factors in an effective board meeting is having an effective platform that can support video and audio call-ins documents, voting and document sharing. There are a variety of free and low-cost options available, including Zoom, GoToMeeting and WebEx, which offer video-only meetings that can be used with a smartphone or computer. However, these platforms often do not provide secure voting capabilities and may not work on older computers or devices with limited internet connections. A subscription to a secure, stable platform such as DirectVoteLive is a good alternative. It provides high-performance software with 24-hour security monitoring.

To increase participation, encourage board members to use video calling and switch on their cameras while the meeting is in progress. This will help them understand non-verbal communications and gauge body language. Additionally, it is helpful to have a smaller agenda which keeps the discussion on track and helps to maintain momentum throughout the meeting.

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