Despite the best intentions, many companies suffer from inefficient workflows. Employees spend time searching for files or switching between different tools and trying to find status updates. This means that 60% of the day is consumed by work on work, leaving 40% for professional work and strategy. To free up time to focus on strategic initiatives, it is important to organize your company’s work. This article will provide suggestions and strategies to help you organize your individual tasks projects, tasks, and team system.
Efficient File Organization
Organising your files in the right places is an easy and effective way to boost productivity and save time. When every file has a home and a clear description, teams do not have to spend too much time searching for what they require. This allows for easier collaboration and less unnecessary debriefings.
Project-level Work Organization
The creation and use of templates for every project eases the process for both new and experienced project managers. Templates make it easier to share knowledge and help to create regular procedures that can be easily modified with the lessons learned. When you manage each project in a system that incorporates dashboards for progress, stakeholders have an overview of the project in one glance and you can speed up the status meeting.
When you know where all your work is, what to do next and when it’s due, you’ll alleviate the mental strain of keeping the entire process in your head. This allows for more creative, productive work and reduces the risk of burnout.
