Making Corporate Travel Arrangements

Working from home can be an excellent way to discover new cultures and destinations, build a network and close sales. It can be expensive and difficult to manage. With so many things at stake, balancing cost-effectiveness and employee satisfaction with compliance and policies can be challenging for companies of all sizes.

Travel arrangements are made by a variety of parties: travel management and agents and online booking systems and employees who travel for business. Each of them has a role and responsibilities.

A travel manager typically manages the entire corporate travel program as well as relationships with travel suppliers, like airlines and hotels. They can negotiate discounted rates and contract rates that aren’t accessible to individuals. They can also utilize an international distribution system (GDS) to search for hotel and flight options for employees, thereby saving their time and effort by not having to call each individual supplier.

For large events and meetings the travel management team can search for locations to ensure they’re appropriate for the size of the expected audience and the logistics of the meeting. They can also book restaurants, hotels and convention centers to host the event.

Many companies have an in-house technology or software team that designs and maintains the company’s travel booking system, as well as other apps specifically designed for tracking expenses or navigation, or even converting currency. These are helpful for employees on the go and assist them in staying on track with their expense reporting, as well as keep them informed about important changes and updates in the workplace.

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