A well-crafted question from an Board member can be all that is needed to begin an effective discussion. The ideal scenario is that the board meetings should be dominated by discussions. This is how you can tell if the meeting was productive and helpful.
It’s also important to keep in mind that the majority of a meeting session for a board is spent on housekeeping and other reporting and “have-to” items. These subjects can quickly dominate the meeting if they are given too much time. The most effective way to avoid this is to start with the most important issues first. This will ensure that the most important discussions can take place at a time when everyone is fresh, eager to contribute.
Another way to keep discussions moving is to show your board members inspirational photos and videos of your company working. This is particularly beneficial during financial discussions when it is difficult to keep focused.
Additionally, it’s essential to ensure that the board members are alert during the meeting by turning off their mobile phones on silent and refraining from interrupting other members when they speak. This is a good etiquette, however it’s more crucial when the board meets in person.
It is essential to communicate the agenda and other materials weeks (if not months) prior to the meeting in order to allow the Board time to review the materials. This will allow them to arrive at the meeting ready to discuss and take action.
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